From PDF to structured enterprise records

Contract documents in PDF format required manual extraction, storage and database entry.

The Challenge

• Key fields extracted manually
• Naming conventions inconsistently applied
• Manual SharePoint storage
• Manual Airtable updates

The organisation needed structured document automation.

The Solution

Emmie and the Orchestrator:

• Capture PDFs via secure SFTP
• Extract predefined contract fields
• Identify Contract Name and Client ID
• Store documents in correct SharePoint folders
• Insert structured data into Airtable via API

The Impact

• Manual processing removed
• Data consistency improved
• Documents and metadata synchronised
• Reduced operational friction

Outcome

Contracts become structured, actionable data.
Document handling becomes governed workflow.